Role of Board Members

The Role of Board Members

Board officer titles such as President, Vice President, Secretary, and Treasurer are positions of responsibility, not positions of status or authority over other Board members. Each Director has an equal voice and vote on Board matters. Officer titles simply identify which Directors are responsible for performing certain administrative, procedural, or leadership functions on behalf of the Board. The authority ultimately rests with the Board acting collectively, not with any individual officer based upon their title.

Legal & Bylaw Compliance

Most governing docs (and the Illinois Condominium Property Act / Common Interest Community Association Act) require certain officer roles: President, Secretary, Treasurer. Without officially designated officers, the board may not be able to sign contracts, open bank accounts, or certify filings.

Titles also make it clear who’s responsible for what:

President - chairs meetings, official spokesperson, signs contracts.
Treasurer - financial oversight, works with manager/accountant, signs checks.
Secretary - meeting minutes, records, legal notices.
Vice President - steps in when the President is unavailable.
Member-At-Large - chairs committees, homeowner liason, rule enforcement review.

Banks - require officer titles on signature cards.

Insurance - carriers expect officers to be named on D&O policies.

Communication - vendors, managers, and owners know who to contact for which issues.

Clarity - keeps board meetings from getting bogged down in “who’s supposed to do this?”

How important are they in practice?

Very important for external/legal matters (contracts, banking, state filings).

Moderately important internally - as long as duties get done, boards sometimes “share” responsibilities.

Less important for hierarchy - all board members typically have one equal vote. The titles mostly dictate responsibility for duties, not more authority (other than presiding over meetings).

Best Practices

Always assign at least President, Secretary, and Treasurer.

Document officer elections at the annual organizational meeting (after board elections).

Rotate duties if needed to avoid burnout.

Keep in mind Board titles are functional, not honorary. They exist to keep the association legally compliant and running smoothly.

About PMI Service Group

Property Management

PMI Service Group manages residential rental homes, Associations, commercial properties and even commercial Associations. We also offer brokerage services for homeowners looking to sell their homes. We also conduct property acquisitions off-market, helping people who face foreclosure or private sales between real-estate investment clients looking to trim or add to their real estate portfolio(s). With many years of experience in construction, engineering, design, rehabs, investment property, property management and portfolio management, let's have a conversation about managing your Association.

Real-Estate Investors

We also conduct property acquisitions off-market, helping people who face foreclosure or private sales between real-estate investment clients looking to trim or add to their real estate portfolio(s).

Local Team

With many years of experience in construction, engineering, design, rehabs, investment property, property management and portfolio management, let's have a conversation about what good management really means. We're local and experienced and would love to hear from you.

PMI Service Group

630-912-8742

The Role of Board Members

About PMI Service Group

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